Create a rulebook
The second step to formalise your group is to create a rulebook. A rulebook is a set of rules that tells everyone how the group works and what it stands for.
Writing a rulebook establishes the group's values and principles which is necessary for handling finances and working with other organisations.
The main goals of your rulebook must be to
- provide a clear set of goals of what you want the group to achieve
- provide a framework on how to make decisions internally
- establish credibility with external groups, businesses and people
- clarify the responsibilities of each member
- helps connect with other groups.
When you write your rulebook you must include
- the name of your group which can be relevant to the area where you will operate. Be aware that The City of 天美传媒 Council holds rights to park names
- the geographical area where you will operate and hold activities
- how the management commitee is elected
- the committee's roles and responsibilities, such as opening a bank account and applying for grants
- what the process of your meetings is. Agree on when and how to have general meetings, annual meetings, and extraordinary meetings
- book an annual general meeting (AGM) as a constituted group is required to hold an AGM each year and let members know 21 days in advance
- explain who can join and if there are fees involved
- your group's short and long term goals
- your equal opportunities policies.